The Online Job Presentation enables users to send a job opportunity directly to one or more candidates. The candidate(s) will get an option to accept or deny the vacancy you shared, after which a procedure status update can be triggered. This article will explain what it does, how to set it up, and how to use it.
General
Compared to sharing a traditional job link or plain text, this approach offers several key advantages:
Clear call to Action: Candidates receive a job description with a prominent green "Yes" and red "No" button, encouraging immediate responses. This typically results in faster and more frequent replies to job proposals.
Automatic tracking and Status updates: When a candidate opens the Job Presentation, they are automatically linked to the job in OTYS and assigned a predefined "joined status" (e.g., Awaiting candidate response). Depending on which button the candidate clicks, the status can be automatically updated, ensuring that all interactions are logged in real-time.
Combined overview for candidates: when multiple vacancies are presented to the same candidate, the batch action will generate one mail with links for all vacancies. There will also be a link to a page with an overview of all presented vacancies. Here the candidate can see to which vacancies they still need to respond.
This streamlined process improves both the candidate experience and the efficiency of follow-ups for recruiters.
Activation & configuration
To activate the Online Job Presentation a few things have to be set up on our end. The key user in your company can request the activation through a support ticket. At that point, our colleagues at OTYS will get to work to set this feature up for you.
Once the feature has been enabled by us we will let you know. From that point on, the key user can set everything up by themselves.
Procedure status update
The procedure status can be automatically updated at key points in the Online Job Presentation process. Specifically:
When the Online Job Presentation is sent to the candidate
When the candidate clicks the green ‘Yes’ button (indicating interest in the job)
When the candidate clicks the red ‘No’ button (indicating no interest in the job)
To configure this automation, Key-user can follow these steps:
Open the Client Settings
Search for setting ‘Online Job Presentation - Status Configuration – GE303’ by either filling out the setting number in the appropriate field, or looking for the title of the setting.
Open the setting. A window will appear titled ‘Online Job Presentation’
In this window, the Key user can configure which procedure status should be automatically updated in the following scenarios:
When the Online Job Presentation email is sent to the candidate (‘When joined’ section)
When the candidate clicks ‘Yes’ to express interest (‘Mark: Yes’ section)
When the candidate clicks ‘No’ to decline (‘Mark: No’ section)
Click Save to apply the changes
Now, when you send an Online Job Presentation a procedure will be automatically created with a status that you’ve set up. When a candidate expresses (dis)interest, the procedure status will be changed again to the statuses you’ve set up.
Vacancy address visibility
Sometimes you want to hide the address of the vacancy to the potential candidate. To configure whether the vacancy address is visible to the candidate in the Online Job Presentation, the Key-user can follow these steps:
Open the Client Settings module
In the Category field, enter ‘Online Job Presentation’
Open the setting named ‘Online Job Presentation - Show Address Vacancy – SE1234’
Toggle the setting:
Enable it to make the vacancy address visible to the candidate
Disable it to hide the vacancy address from the candidate
Generate Online Job Presentation via procedure batch actions
You also have the option of sending the same job to multiple candidates. To enable the Online Job Presentation to be triggered through procedure batch actions, the Key-user can follow these steps:
Open the Client Settings module.
In the Setting number field, enter ‘SE3411’.
Open the setting titled ‘Procedures - Enabled Batch Actions’.
Add ‘Online Job Presentation’ to the list of enabled actions.
Click Save to apply the changes.
That completes the different set up and activation options for the Online Job Presentation. At this point you should be happy with your settings, and you can get right into using this feature.
Usage
The user can trigger the Online Job Presentation in two ways. Via the detail view (vacancy profile) of a vacancy, or via a procedure batch action.
Via the Vacancy Profile
Open a Vacancy Profile.
Click the ‘Introduce’ button at the top-right corner of the screen and select ‘Online Job Presentation’. A window titled ‘Online Job Presentation’ will appear.
Select the Candidate, Language, and Method, then click ‘Process’.
An email with the Online Job Presentation link will be generated.
The candidate’s email address will be automatically added to the recipient field.
If the selected candidate does not yet have a procedure linked to this vacancy, one will be created automatically.
The new or existing procedure will have its status automatically set based on the configuration defined by the Key-user (see Configuration section for details).
Via Procedure Batch Actions
(if enabled — see the Configuration section for setup instructions)
Open the Procedure module.
Select the procedures for which the Online Job Presentation should be sent.
Right-click and choose ‘Online Job Presentation’.
Select the Language and Method, then click ‘Process’.
An email with the Online Job Presentation link will be generated.
The candidate email addresses will be automatically added to the recipient fields.
The selected procedures will have their status updated according to the configuration set by the Key-user (see Configuration section).
Troubleshooting
If you’re experiencing any issues with this feature that this article does not fix for you, please reach out to your Key user as certain settings might be hidden to you. If the Key is also not able to help you they can create a ticket in our support module.